5 Powerful Ways Businesses Can Use AI to Eliminate Busy Work

Modern businesses are drowning in repetitive tasks—email overload, manual data entry, and administrative to-dos that eat into valuable time. But AI is changing the game. Forward-thinking companies like Snap Tech IT are already tapping into AI and automation to eliminate busy work, streamline operations, and give teams more time to focus on strategic goals.

Here are five real-world examples of how businesses can use AI to drive efficiency—and how you can, too.

1. Use AI to Summarize and Respond to Emails Faster

Problem: Email management is a major time sink for most professionals.

Solution: AI tools like Microsoft Copilot or ChatGPT can now summarize lengthy email threads, draft replies, and even suggest action items. This eliminates the need to wade through inbox chaos every morning.

How to do it:

• Integrate Microsoft Copilot with Outlook.
• Use prompts like: “Summarize this email thread” or “Draft a response agreeing to the terms proposed.”
• Set up rules or automations for low-priority messages using Outlook or Gmail filters.

2. Automate Expense Management

Problem: Manually entering expenses into accounting systems is slow and error-prone.

Solution: Tools like Divvy integrate directly with platforms like QuickBooks to automatically pull in transactions—no more scanning receipts or spreadsheets.

How to do it:

• Connect your Divvy account with your accounting software.
• Set spending limits and approval workflows.
• Train your team to use smart tags for seamless expense categorization.

3. Speed Up Sales Content Creation

Problem: Drafting proposals and agreements takes time—and often lacks a marketing punch.

Solution: AI can help rewrite boilerplate sales content to make it more persuasive. Running proposals through tools like ChatGPT or Microsoft Copilot helps tailor language to resonate better with buyers.

How to do it:

• Copy your current proposal content into ChatGPT.
• Prompt it with: “Rewrite this to emphasize value and address common sales objections.”
• Customize the output for each client segment.

4. Enable Smart Search Across Internal Docs

Problem: Employees waste time hunting for documents across emails, Teams, SharePoint, and OneNote.

Solution: AI-powered search through Copilot allows staff to quickly find answers regardless of where the document lives.

How to do it:

• Ensure SharePoint, OneNote, and Teams are indexed by Copilot.
• Use natural language prompts like: “Find the training event schedule for that Nathan shared.”
  
  

5. Create AI-Powered HR Knowledgebases

Problem: HR teams spend hours answering the same questions about policies, benefits, and handbooks.

Solution: Load HR policies into a SharePoint site and connect them to an AI assistant or Copilot to create a self-service HR portal.

How to do it:

• Upload your employee handbook and HR docs to SharePoint.
• Set permissions and organize by category (e.g., PTO, Benefits, Onboarding).
• Use Microsoft Copilot to answer questions like: “How many vacation days do I get?”
  
  

Why Snap Tech IT Recommends Finding Strategic Uses for AI in Your Business

Eliminating busy work isn’t about replacing people—it’s about amplifying your team’s potential by automating the repetitive stuff. Whether it’s responding to emails or streamlining HR, AI can give your staff the time and energy to focus on what really matters.

Need help bringing AI to your business processes?
Let Snap Tech IT help you implement smarter automation strategies. Contact us today to learn more!